Job Details

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Transport Administrator
Job Ref: 0728
Location: Rugby
Job Type: Permanent
Salary: circa £25000 - £25000 per annum
Plus Benefits
Sector: Commercial

Transport Administrator

Rugby – you need to have a car to get to this location

Starting Salary £25,000


Our very successful client is looking for a Transport Administrator – ideally with a background in logistics/transport. Good MS Office, Excel, Word and PowerPoint knowledge is required.

*Flexibility with working hours is required.

Shifts are: 6.00am – 2.30pm and 9.30am – 5.30pm on a weekly rotation.  1 hour for lunch. 37 hour week.


Main Responsibilities:


·       Coordinate all deliveries from the transport hub for outbound / inbound loads 

·       Ensure all deliveries are dispatched from internal system

·       Ensure all off hires are booked into multiple depots 

·       Prepare dispatch documents and purchase orders.

·       Authorize invoices / generate freight charges

·       Collate / Manage all POD documents from third party hauliers 

·       Monthly reporting on own vehicles  

·       Provision of daily and weekly workloads / booking in details for own vehicles

·       Assisting in the management of vehicle flow in the depot whilst reporting inefficiencies 

·       Log and manage internal complaint process to ensure fast and effective resolution with preventative measures

·       Manage and ensure accuracy of various transport logs & processes 

·       Communication of all key information to the operations and sales teams and external customers.

·       Collaborating with and supporting all regions and functions.

·       Develop relationships with key clients internally and externally

Collaboration:


·       Communication with Transport / Logistics and Customer Service to update Transport log 

·       Liaise with Logistics to determine and plan capacity for urgent / last minute requirements 

·       Managing alterations to orders with Customer Service team  

·       Reporting of KPIs including waiting times, loading times, failed deliveries, and third-party expenditure


Professional Requirements


Excellent knowledge of MS Office, Excel, Word, PowerPoint 

Ability to learn and adapt to internal systems and products quickly

Excellence in customer services

Logistics processes

Reporting

Personal Attributes:

Strong communication and social skills

Objective-orientated

Strong work ethic, open, and reliable

Outstanding organisational skills

Flexible approach with the ability to work on your own initiative




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